HR & Payroll Administrator

Join the best in the industry at Pro-Plus powered by Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Pro-Plus powered by Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Pro-Plus powered by Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Pro-Plus powered by Nextech today!

The HR & Payroll Administrator will be the main point of contact for all payroll, 401K, and HR functions at Pro-Plus. This role ensures that all records of employment are kept in compliance with local and federal laws. This role is responsible for understanding overall HR processes and procedures and also manages various administrative tasks in an organized and efficient manner. This position is responsible for responding to requests and inquiries from internal and external sources as well as developing and maintaining positive relations with employees at all levels of the organization.

Why Should You Apply?

• Work-life Balance
• Excellent benefits
• 401K with company match
• Paid vacation
• Family/team work environment

Payroll Functions

• Be main point of contact @ Pro Plus for all payroll matters
• Compare technician GPS weekly activity reports and Service Department submitted timesheets. Calculate overtime/double time differentials based on hours worked as per company guidelines.  Resolve any issues or clarify any discrepancies with Service Managers
• Long any available PTO in attendance records
• Maintaining office staff weekly time sheets
• Submitting Payroll to PEO
• Review weekly reports for accuracy prior to approving payroll
• New hire onboarding – submit any new hire documents to PEO and file accordingly
• Send updated census reports to Nextech (Christa Green & Ashley Minotti) as changes occur
• Manage and submit any payroll related forms to PEO (Payroll Deduction Forms, Updated tax documents, direct deposit changes)
• Be main contact person for all payroll related inquires from employees, Nextech, auditors, etc.
• Ensure payroll distribution and calculations are aligned with company procedures and protocol
• Process paperwork for occasional employee loans and facilitate payment plans and associated documentation and payroll deductions.

401K Management

• Be main point of contact @ Pro Plus for all 401k Plan Matters
• Receive weekly reports from PEO, reformat data and submit to Fidelity portal (Fridays)
• Be point of contact for any employee 401K related questions, changes, loan processing, etc.
• Facilitate any 401K related changes in PEO Payroll system
• Be point of contact for any Nextech or audit-related reporting inquires.
• Check payroll weekly for 401K loan payment deductions.
• Communicate any plan changes to employees and distribute any necessary documentation

HR Functions

• Be main point of contact @ Pro Plus for HR related matters
• Maintain records of employee PTO balances and time off requests
• Keep record of employee review schedules and distribute to managers (quarterly?)
• Be point of contact for benefits questions, employment verifications, special requests
• Handle and facilitate any Leave of Absence Requests
• Handle and facilitate any Workers Compensation, Disability, Employee Insurance Claims
• Handle and facilitate any company wide communication regarding Annual Open Enrollment, benefit changes, safety procedures/guidelines
• Handle and navigate disciplinary escalation, write-ups, progressive counselling, disciplinary documentation, etc.
• Partner with PEO to ensure all state laws/requirements are complied with such as Sexual Harassment Trainings, COVID pay policies, etc.
• Handle and facilitate all new hire onboarding and separation/termination documentation.
• Ensure documentation, manuals, compliance updates are up to date and mandatory employee trainings are handled at the required frequency. (Examples:  Sexual Harassment, safety compliance – TBD, etc.)

*Additional administrative functions, as needed 

• Bachelor’s degree in Human Resources or related field of study 
• Previous experience (2+ years) in Human Resources  
• Previous experience providing Human Resources support to 100+ employees 
• SHRM-CP preferred 

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Able to alternate between sitting and standing, as needed throughout the day
• Continuously requires vision, hearing, twisting, and talking
• Occasionally able to lift up to 15 lbs
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing
• Occasional travel may be needed