Human Resources Administrator

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

The Human Resources (HR) administrator responsibilities may include but are not limited to headcount data reporting including turnover data, creating/maintaining HR documents, presentations, and events, completing compliance reports, as needed, and providing overall assistance to the HR department. To be a successful in this role you should have sound knowledge of labor laws. The HR Administrator must be able to deal with a variety of personalities and keep calm in tense situations. The HR administrator must be approachable, have strong integrity, solutions oriented, and have good multitasking abilities. The HR Administrator must be able to work in a dynamic, fast-paced environment that is growing through organic and acquisitions.

• Paid Training & Ongoing Development – Invest in your career with fully paid initial and continuous training.
• Top-Tier Health Insurance – Choose from excellent options, including a FREE employee-only plan.
• Dental & Vision Coverage – Prioritize your overall health with added benefits.
• Supplemental Insurance Options – Access Accident, Critical Illness, Disability, and Supplemental Life coverage.
• FREE Life Insurance – Coverage equal to your annualized pay at no cost to you.
• 401(k) Retirement Plan – Secure your future with a 50% match on the first 6% of your contributions.
• Generous Time Off – Recharge with 7 paid holidays, and Paid Time Off (PTO)

• Project Manages all HR initiatives within the HR organization ensuring that deadlines are met.
• Compiles and generates HR reports as requested by HR management, including maintaining headcount reports to track employee numbers within the organization
• Works with Corporate HR Manager on yearly bonus scorecards.
• Utilizes analytical skills and advanced Excel functions to create and analyze HR-related reports
• Manages employee files and ensures compliance with I-9 documentation requirements
• Prepares and submits reports related to Equal Employment Opportunity (EEO) compliance on annual basis
• Tracks and analyzes turnover data to identify trends and areas for improvement
• Organizes and manages HR folders within Microsoft Teams for efficient team collaboration and information access
• Coordinates and schedules HR meetings and events
• Handles HR-related mailings and supply management
• Manages unemployment claims and related documentation
• Develops and maintains a compliance matrix to ensure adherence to HR regulations
• Prepares presentations for HR-related meetings and training sessions
• Applies strong analytical skills and advanced Excel knowledge to support HR functions
• Ensures compliance with labor law posting requirements
• Provides support during integration processes, especially in the context of mergers or acquisitions
• Offers comprehensive administrative support to the HR team in various tasks
• Demonstrates resourcefulness in problem-solving and persistence in overcoming challenges
• Works effectively in a dynamic and fast-paced environment experiencing growth
• Responds promptly and confidentially to employee queries, providing assistance and information on HR-related matters
• Creates and maintains HR documents, including employment contracts, policies, and procedures
• Ensures all documentation complies with relevant labor laws and company policies
• Collaborates with HR colleagues to streamline processes and contribute to departmental goals
• Stays informed on labor laws and regulations, ensuring compliance in HR practices
• Fosters an approachable and inclusive atmosphere for employees to seek guidance and support
• Ensures tasks are completed accurately and on time, implementing efficient HR processes
• Other related duties as assigned

• Excellent interpersonal and communication skills
• Sound knowledge of labor laws and HR best practices
• Strong Excel skills including understanding of using basic functions like SUM, AVERAGE, COUNT, MAX, and MIN, ability to create and understand formulas to perform calculations, implement data validation rules to ensure data accuracy and consistency, create and manage Excel tables for efficient data organization, create and utilize PivotTables for analyzing and summarizing large datasets, create and customize various types of charts (bar, line, pie, etc.) to visually represent data, ability to use VLOOKUP and HLOOKUP functions to search for and retrieve data from tables, build IF, AND, OR functions for decision-making, and consolidate data from multiple sheets or workbooks
• Strong ability to utilize PowerPoint to design presentations for training sessions and presentations
• Ability to adapt to changes, handle ambiguity, and remain focused without getting overly frustrated
• Ability to communicate effectively with employees, management, and external stakeholders
• Ability to handle sensitive matters with tact and diplomacy, fostering positive relationships
• Ability to maintain composure in stressful situations, resolving conflicts and issues in a fair and unbiased manner
• Ability to thrive in a dynamic and growth-oriented environment, demonstrating flexibility in handling new challenges
• Ability to handle confidential information with discretion
• Proficient in MS Office suite and HRIS system

• Bachelor’s Degree in Human Resources, Business Administration, or a related field
• Previous experience in HR or a related role
• Previous experience in HVAC Industry or other service business preferred

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 15
• Continuously requires vision, hearing, twisting, and talking
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing
• Ability to travel on occasion