Office Administrator

Are you ready to power up your career with a company that leads the industry and puts its people first? Welcome to Nextech— where talent, technology, and teamwork come together to create unmatched opportunities.

For over 30 years, Nextech has built a reputation rooted in quality, integrity, and value, proudly serving thousands of commercial customers across the country. With a team of more than 2,000 professionals and growing, we are the largest HVAC/R service provider in the United States — and we’re just getting started.

We’re not just looking for employees. We’re looking for driven, skilled professionals ready to level up their careers and thrive in an environment that rewards excellence, encourages growth, and values your impact.

This is more than a job. This is your next big move.

The Office Administrator provides comprehensive administrative support to the corporate office, including C-suite and senior leadership, as well as assists with recognition efforts and internal communications. Responsibilities include managing correspondence, event calendars, appointments, meetings, and travel arrangements. This role supports internal communications and projects that impact both the corporate office and field operations. This person is highly organized, flexible, and enjoys the challenges of supporting a growing company. They can work independently with minimal supervision, handling a wide range of administrative tasks and internal communications. Strong interpersonal skills are essential for interacting with staff at all levels in a fast-paced, dynamic environment. The ability to stay proactive, resourceful, and efficient under pressure, while maintaining professionalism and confidentiality, is key. Expert written and verbal communication skills, system proficiency where necessary, excellent decision-making abilities, and keen attention to detail are also critical for success in this role.

Professional Growth: Paid training, certification support, and education reimbursement
Outstanding Benefits:

• Multiple health plans, including a FREE employee-only option
• Dental and vision coverage starting after just 30 days
• FREE life insurance equal to your annual salary
• 401(k) with 50% company match on the first 6%
• Optional supplemental coverage for life, disability, accidents, and critical illness

Generous Time Off:

• Seven paid holidays plus Paid Time Off
• Exclusive discounts on travel, auto, dining, and more

• Welcomes visitors and customers, ensuring they feel comfortable and are directed to the appropriate person while ensuring the front office entrance is always supported
• Performs various tasks, calendar management, and travel management in support of the corporate office, including Finance, Customer Operations, IT, and Human Resources
• Provides support for leadership-approved recognition strategies, such as employee service awards, technician awards, and safety awards
• Collaborate with the internal employee communications team to update the corporate office and field operations by:
  • Working cross-functionally with all departments and leadership to execute internal communication initiatives
  • Producing employee communications focused on retention and company values
  • Supporting leadership with timely internal communications
  • Developing creative ways to communicate to a decentralized workforce
• Reviews and proofreads drafts, documents, and letters for grammar and usage, as needed or upon request
• Manages the Corporate Travel platform (Hotel Engine/Enterprise/Navan), including:
  • Uploading new hire data
  • Overseeing travel requests and related processes
  • Ensuring compliance with approved travel practices and policies to prevent unauthorized expenses
• Collects, analyzes, and verifies data from multiple sources to generate reports, statistics, timelines, and presentations, while providing information on general office processes
• Provides project management support
• Supports facility management and conducts office supply ordering, including maintaining breakrooms and supply areas
• Assists with vendor management in coordination with the corporate office as needed, including managing relationships with vending machine vendors
• Coordinates event scheduling and supports event planning for the engagement committee, as needed
• Manages filing and record ownership, as needed or assigned
• Oversee executive team travel, meeting scheduling, and quarterly meeting presentation
• Provides support for new hire orientation and onboarding
• Provides overall support to the corporate team
• Other related job duties as assigned

• Excellent calendar management skills, including the coordination of events
• Excellent customer service skills
• Excellent Time management skills
• Excellent organizational and interpersonal skills
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
• Strong Creative writing skills that engage employees
• Strong attention to detail
• Ability to remain positive, proactive, and flexible
• Must be able to work with minimal supervision and plan, develop, coordinate, and manage multiple assignments/tasks simultaneously
• Must have a high level of confidentiality
• Must have the ability to embrace change and adapt to changing circumstances
• Must be able to exercise a high degree of diplomacy, collaboration, and problem-solving skills

• High school or equivalent, Associate Degree/Bachelor's Degree preferred
• 5 years of experience as an Administrative Assistant, Office Manager, or equivalent at a privately owned company of 100+ employees
• Advanced knowledge of Microsoft Office: Outlook, Excel, PowerPoint, word, etc.
• Experience writing communications for an internal or external audience 

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours 
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 15 lbs
• Continuously requires vision, hearing, twisting, and talking 
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching 
• Rarely requires climbing