Employee Data Specialist I

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

The Employee Data Specialist I is responsible for coordinating all aspects of employee onboarding to ensure a smooth and compliant transition for new hires. This role manages the preparation and auditing of new hire documentation, maintains accurate HRIS records, ensures adherence to federal, state, and local regulations, and collaborates with internal departments to support a positive onboarding experience. The Employee Data Specialist I upholds company policies and procedures while delivering professional, detail-oriented service to employees and stakeholders.

• Excellent Health Insurance options including a FREE employee only option
• Dental, Vision, Accident, Critical Illness, Disability and Supplemental Life Insurance options
• FREE life insurance equal to your annualized pay rate
• 401k with a 50% match up to the first 6% of your contributions
• 7 paid Holidays
• 2 paid Personal days
• 10 paid Vacation days

• Creates and implements efficient onboarding procedures for new employees
• Prepares and processes new hire documentation including tax forms, benefits enrollment, and company policies
• Audits set up of new employees in the HRIS systems
• Ensures completion of all required paperwork and compliance documentation
• Collaborates with department managers and HR to facilitate smooth transitions for new team members
• Ensures compliance with federal, state, and local regulations
• Generates and analyzes standard and custom onboarding reports
• Completes assigned tasks in a safe, accurate, thorough, and alert manner
• Upholds Company policies and procedures
• Works in a professional manner with managers, supervisors, coworkers, customers, and the public
• Other related job duties as assigned

• Excellent organization and time management skills to handle multiple tasks in an environment with large volumes of data and paperwork
• Excellent verbal and written communication skills
• Excellent customer service skills (phone & e-mail)
• Highly organized and detail-oriented
• Proven time management skills with a proven ability to meet deadlines
• Ability to maintain confidentiality with sensitive data
• Ability to function well in a fast-paced and demanding environment
• High degree of accuracy and exceptional attention to detail
• Ability to execute tasks independently
• Ability to appropriately prioritize tasks and provide detailed documentation/ follow-up (time management)
• Ability to work effectively under stress, high pressure, and high volume of work
• Ability to troubleshoot effectively
• Ability to quickly adapt to change
• Must demonstrate ability to work in a team environment
• Must be self-motivated and comfortable working with deadlines
• Must be an effective communicator and flexible with constantly changing priorities
• Familiarity with HR databases and Applicant Tracking Systems (ATS) preferred

• High school diploma or equivalent required, college degree preferred
• Prior onboarding experience preferred but not required
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn and use ATS and HRIS
• Previous experience in HVAC Industry or other service business preferred

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 15 lbs.
• Continuously requires vision, hearing, twisting, and talking
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing
• Ability to travel on occasion

Other requirements:

• May be required to use personal smartphone with a camera capable of reading a QR code for 2 factor authentication